Printing is an often overlooked and undermanaged business function. Consequently, many organizations spend up to 30% more than they should on this key business expense. With software issues, inefficient printing, paper jams, and breakdowns that cause unnecessary downtime, printing costs can quickly spiral out of control. The good news is there is a simple and effective solution that can help manage your print-related activities.
Managed Print Services, also known as MPS, is a solution that helps you gain visibility and control of your printing. It shifts the responsibility (and headaches) for managing all your printers and copiers to a single external supplier with the expertise and experience you need. The goal of Managed Print Services is to bring all your printing and copying needs under one umbrella to increase productivity and improve your business’s efficiencies.
Following an initial assessment to determine where inefficiencies exist in your current print setup, recommendations will be made to improve your printer fleet efficiency and staff productivity. This may include replacing old inefficient devices with new ones, reducing the number of printers in your network, and training your personnel to print in the most efficient ways possible. Ongoing management and reporting ensure predictable billing, automated toner replenishment, and maximized uptime.
If your Greensboro, Winston-Salem, or Charlotte business needs to regain control of your printing expenditures and increase your print fleet’s reliability, contact Kelly Office Solutions today for a free, no-obligation assessment of your print environment.
Benefits of Managed Print Services
Managed Print Services reduces your overall printing expenditure by consolidating devices, providing proactive maintenance, cutting back on unnecessary print jobs with ongoing user oversight and permission settings, and more!
Automated Supply Ordering
Automated Toner Replenishment
With MPS, your office will have the toner and ink supplies you need when you need them. Your team can focus on value-adding work rather than keeping up with ordering toner, and you no longer need to use valuable space to store extra, unused cartridges.
For confidential outputs, such as HR-related documents and customer billing information, Managed Print Services can provide access controls to ensure those printouts are only seen by appropriate staff members and regulatory compliance measures are upheld.
Managed Print Services provides a predictable monthly invoice for your entire print fleet, maintenance, and consumables, rather than your team having to fulfill bills from disparate vendors for devices, consumables, and upkeep.
MPS ensures each and every device in your imaging fleet is monitored at all times. As such, we are able to detect and address issues before they become major problems, keeping your devices up and running at peak performance.
The first step to better managing your printing fleet and reducing its associated costs is for Kelly Office Solutions professionals to provide you will a free, no-obligation assessment of your current print environment. Most businesses neglect to audit the expenses associated with their output devices, yet your imaging fleet can actually account for 1 – 3% of your company’s total annual revenue! By conducting an overarching audit of your office equipment, we can identify ways for your business to save to 30% or more on these expenses.
Check out the four steps of our assessment process by clicking on the options below. Each of these steps is designed to help you better understand and manage your company’s imaging devices to cut costs, save space, increase productivity, and scale your business. For more information about getting started, contact Kelly Office Solutions today!
Monitoring & Reporting
AUTOMATED SUPPLY ORDERING: One of the key features of Managed Print Services is that it allows us to automate supply delivery. With MPS, your printers and copiers tell us everything we need to know about their usage in your office. Therefore, we know exactly how much toner you have in stock because we know how much has been used. We monitor that usage and send you more of the supplies you need when you need them. This frees up your administrative staff or IT department from having to keep an eye on its availability. Instead, we’ll send you what you need when you need it. Automatically!
REPORTING & PERFORMANCE IMPROVEMENTS: When it comes to remaining competitive in today’s market, most businesses rely on data of some sort to help them thrive. But when was the last time you looked at data surrounding your print environment? Our Managed Print Services solution provides real, quantifiable data about your printing and copying outputs and device usage so you can make educated, smart decisions to optimize your fleet while reducing costs.
Depending on the size of your imaging environment, you will receive service and usage reports with detailed summaries about your fleet every six months. Check out the kind of reporting your company will receive with Kelly Office Solutions’ Managed Print Services by clicking on any of the items listed below. For more information or to get started, contact us today!
Type of Reports:
Leasing & Rental
Kelly Office Solutions’ leasing and rental program helps local businesses meet the demands of their daily tasks. By analyzing your entire print output requirements, we will help your company by developing a customized plan to supply you with the office equipment you need. No matter what type of business you have or what industry you serve our goal for you is to supply you with the following:
- Streamlined workflows
- Optimized print fleet
- Enhanced bottom line
We aim to provide each Greensboro, Winston-Salem, and Charlotte office we serve with fluid and flexible options. For a more in-depth analysis of your current print fleet and recommendations on how your technology can better serve your needs, consider our free, no-obligation assessment as part of our total Managed Print Services solution.