It’s no secret that printers are one of the mainstays of office-based business. But in an ever-evolving landscape of office work, just any printer won’t suffice. Offices are consistently looking for ways to improve efficiency and productivity. And for this purpose, a production printer can be a major game-changer. This article will examine these printers, their features, and their benefits.

What Is a Production Printer?

A production printer is a machine that can handle big print jobs quickly without sacrificing quality. It can churn out excellent prints rapidly with minimal downtime or issues. This way, offices that frequently deal with tight deadlines can speed up their work considerably.

What’s more, a production printer can set up the product for publishing with cutters, stackers, and saddle-stitchers. That means you don’t have to outsource your finishing tasks; it can all happen in-house.

The Advantages of Using a Production Printer

First and foremost, a production printer’s quality is a league above a standard office copier. And yet, you will be able to produce prints in quick succession with minimal downtime. The production printer can handle all kinds of printing tasks, making them an all-in-one device for printed office, promotional, or commercial material.

High-Quality Prints

Production printers make your business look professional and credible. They deliver crisp prints with sharp text and vibrant color pictures and posters. Reports for colleagues within the company and colorful brochures for customers will be eye-catching and speak volumes about the author’s professionalism. With a production printer, you can even create large banners to add a show-stopper to special events that potentially draw numerous potential customers, investors, or supporters for your cause.

Efficiency and Productivity

Printing can be time-consuming, and every moment counts when you’re running a business. Sometimes, it can mean the difference between making money and losing money. Production printers take on large printing jobs without sacrificing speed.

That means less waiting for prints and more time to focus on other tasks that need your attention. A production printer can manage hundreds of thousands of page prints every month. It might not sound exciting, but having a production printer could save time and effort. It may even give your bottom line a healthy boost.


Nowadays, it may seem pointless to invest in high-end printing equipment, considering the omnipresent internet and digitization. However, the demand for paper hasn’t dwindled nearly as much as one might expect.

Thus, production printers are incredibly useful for companies that need to print a variety of materials. One device can handle several paper sizes and types, from glossy photo paper to cardstock to plain paper. Some models come with additional features like decorative prints or embellishments.

So if an office needs to print different types of promotional and administrative material, instead of needing multiple machines, one single printer can do the job. This way, it takes up less workplace space and cuts down equipment and maintenance costs.

Making the Most of Your Production Printer

Versatile printers provide many benefits, but with a calculated approach, you can make the most of these devices and reduce issues and misunderstandings. In short, consider your printing requirements, maintain your equipment, and train your staff to use it most effectively.

Assess Printing Habits

Before buying a production printer, assess the printing habits of your company. This means figuring out how many pages you’ll need to print each day, what kind of documents you’ll be printing, and what level of quality you’d like the prints to have.

For instance, does your business frequently print large volumes of documents or is printing more sporadic? Do you need to print high-quality images or only text documents? If you can answer these questions, you will have an easier time choosing a printer that can handle your print volume at the best quality.

Also, think about the future growth of your business since the volume and quality of prints you need may change as it grows. A production printer that can handle your business scaling is always a smart choice.

Proper Maintenance

Like any other piece of equipment, a production printer will need maintenance to remain working its best. It’s a good idea to give it an occasional once-over with a cloth to keep dust from clogging up the mechanism and affecting the print quality. When replenishing the toner or replacing parts like drums and fusers, get high-quality, top-rated parts so you don’t have to replace them again too soon.

Moreover, it’s also a smart idea to schedule a maintenance check with a skilled professional. They can pick up on little problems that could lead to bigger future headaches if left to fester. It’s better (and cheaper) than getting into major repairs or dealing with downtime.


High-quality equipment, such as a production printer, can significantly help improve work. However, a good piece of equipment can only do so much. The real strength of any device is in its users.

Train your staff on the new device’s basics and common troubleshooting that shouldn’t call for an IT specialist’s intervention. Familiarize them about when it’s the best time to call a technician in case something doesn’t go as expected.

Basic training is self-evidently necessary, but getting your staff familiar with advanced features and functions is also a good idea. This way, they can use the printer to its full potential instead of looking for solutions elsewhere.

Productive Printing

A production printer can greatly benefit a company that needs to produce high-quality prints quickly. However, to make the most out of these machines, you should assess whether you can harness their full potential or if they will sit idly for a significant percentage of the time.

Kelly Office Solutions is your go-to provider if you’re running a business in Winston-Salem, Charlotte, or Greensboro and are considering a production printer for your offices. To learn more, visit the Kelly Office Solutions website or contact us for additional information and insights or to schedule a meeting. Check out our blog for more interesting articles.